Board Position Description
Position Overview:
The Chairperson at IBS-U leads the association with vision and structure. This role involves guiding the board, overseeing policy, and representing IBS-U externally. As the spokesperson and primary contact for key stakeholders—including the SSA, other study associations, and the Hanze UAS dean or coordinator—the Chair ensures alignment between internal operations and external partnerships. Additionally, the Chairperson supports members as a confidential advisor.
Key Responsibilities:
- Lead and prepare board and general member meetings.
- Represent IBS-U as the official spokesperson in both internal and external matters.
- Maintain active communication with external bodies such as SSA, other associations, and Hanze UAS representatives.
- Draft, implement, and update policy plans to guide the direction of the association.
- Serve as a confidential advisor, supporting members when needed.
Position Overview:
The Secretary at IBS-U plays a vital role in supporting the Chair and ensuring smooth administrative operations. Responsibilities include organizing schedules, planning meetings, managing emails, and maintaining clear communication. The Secretary also assists with various tasks and projects as needed, ensuring efficiency and coordination within the team.
Key Responsibilities:
- Organize schedules, meetings, and maintain accurate records.
- Act as the primary point of contact for communication within the team.
- Assist with administrative tasks and ongoing projects.
- Ensure efficient management of correspondence and documentation.
Key Skills:
Strong organizational and multitasking abilities, excellent written and verbal communication skills, attention to detail, and a proactive attitude in handling administrative and team support tasks effectively.
Position Overview:
The Treasurer at IBS-U is responsible for managing the association's financial health and ensuring transparency in all monetary matters. This role involves bookkeeping, budget management, and overseeing invoices and reimbursements. You will ensure the smooth operation of financial processes while working closely with the audit committee.
Key Responsibilities:
- Maintain accurate financial records and communicate with the audit committee.
- Manage and approve budgets responsibly.
- Process invoices, reimbursements, and fund requests.
- Monitor all incoming and outgoing finances for accuracy and transparency.
Key Skills: Strong numerical, organizational, and communication skills, with a proactive and diligent approach to financial management.
Position Overview:
As Internal Coordinator at IBS-U, you are the main point of contact for our members and play a crucial role in ensuring their engagement and satisfaction. From managing new sign-ups to mediating committee activities, your work supports smooth communication between the board, members, and committees. You’ll also oversee ongoing events and provide solutions to challenges, fostering a positive and organized environment.
Key Responsibilities:
- Communication: Facilitate communication between members, committees, and the board.
- Monitoring: Track event progress and ensure committees are functioning effectively.
- Support: Assist members and committees with problem-solving and guidance.
Key Skills: Strong communication, problem-solving, organizational abilities, flexibility, and team collaboration.
Position Overview:
The External Relations Specialist at IBS-U is the key bridge between the institution and its external stakeholders. This role involves building and maintaining relationships, negotiating partnerships, and representing IBS-U with professionalism. Ideal candidates are personable, strategic, and skilled at fostering connections that enhance the university's network and opportunities.
Key Responsibilities:
- Develop and sustain partnerships with external stakeholders.
- Represent IBS-U in negotiations and collaborations.
- Actively seek opportunities to expand the university’s network.
Key Skills:
Strong interpersonal and negotiation abilities, excellent communication and relationship-building skills, and strategic thinking with the flexibility to adapt to various situations and stakeholders.
If you are interested in any of these positions, please send your motivation letter and CV to our email at ibs-u@org.hanze.nl.
